How to Use Governance Online Meetings

Governance Online Meetings can take many shapes, but the main factor to successful governance meetings is that participants can communicate with each other in the same way that they would when they were in person. This means sharing screens as well as video and voice calling, and allowing immediate responses to questions. It also means that anyone may be asked to leave the meeting at any point when their presence is disruptive or inappropriate, and they should be notified immediately via email, with an exact record of the action taken.

The the presiding officer, also known as the chair of the meeting, is required to keep the meeting on track. The ideal governance meetings should have a an agenda that is strict and have time limits for each item. This will ensure that the statutory governance standards are adhered also, and if an external person is looking into the governance meeting, they could look for evidence.

In a perfect world, governance meetings would be held every week. However, this is not always feasible for all teams. If you are just starting out using Roles, it’s best to schedule your first couple of meetings in close proximity. As your team gets more comfortable working in roles, you can reduce the Board Meeting frequency of your meetings.

It is also helpful to hold short check-in calls between governance meetings to keep the team together and provide a chance for those who have concerns or questions to get their issues resolved. It’s also a fantastic opportunity to strengthen the relationships between the top leadership team.